Here is a quick guide to going 0 to hero on Varsity Esports. This guide will take you from signing up all the way to competing on Varsity Esports.
Free Agents are NOT allowed to join Official School Teams that they are not attending as a student. Violating this could result in a school ban.
- Signing Up
- Team Approval Process
- Adding Student to the Team
- Game Connections
- Assigning Team Passes
- Tournament Enrollment
1. Signing Up
All schools/school Teams interested in competing in the HSEL must apply for approval. The team registering needs to have a teacher serving as the supervising adult. For a school to participate, the teacher tasked as the supervisor must fill out this application to apply for a team partnership.
2. Team Approval Process
After the application has been filed, your team will be approved by an HSEL representative. This process can take 1-2 days to complete. Once the identity of the School Adviser has been verified, the team will receive a status of approved on Varsity Esports. You will receive an email confirming your team’s verification once it has gone through.
3. Adding Students to the Team
Once your team has been approved you can begin to add students by selecting your team’s name under the Teams drop down located on the left hand side of the screen. From the Team page select “Members” and then the "Add Member" button. You will be given the option to invite members to your team either by entering the email address they registered their account with or by generating an invite link and sharing it with your students.
4. Game Connections
Before a student can be added to a roster or compete in a tournament they will need to set their game connections for each game they with to compete in. Students can establish their game connections by selecting Game Connection on the left side of the screen. On the Game Connections page, all current connections to the account will be displayed, selecting "Add Game Connection" will allow a new connection to be set.
There are 4 ways payment can be processed:
For schools who need an invoice for payment processing, we are happy to issue invoices. Please inquire by emailing firstname.lastname@example.org.
2. Individual Pay
Student’s may purchase their own battlepass by selecting BattlePass on the left hand side of the dashboard. Before a battlepass may be purchased, a payment option must be set up. To do this select the payment method tab while on the battlepass page. Filling out the information on the right side of the page will allow you to save your payment option to the account. Once saved, you will be able to use it in order to purchase the desired battlepass.
After entering a payment method, you’ll have the ability to select the desired battlepass for the tournament you’ll be participating in. Clicking on the tournament battlepass will take you to a new window where you’ll be taken through a purchase confirmation setup. During this process you’ll be asked how many passes you wish to purchase and which account is making the purchase. After entering the requested information you’ll be asked if the pass is for your student or if it is a gift, selecting “This Pass is for Me” will take you to the final part of the process where you will choose a saved payment method to use to purchase the battlepass. If you have not saved a payment method you will be prompted to enter the information before moving forward.
3. Gifting a Pass
Passes may now be gifted to other students by selecting “This Pass if a Gift” while purchasing a battle pass. After selecting the gift option, enter the email address of another student and send the pass to them. In order to qualify for a gift, the recipient email address must be tied to a verified HSEL student account. Alternatively you can choose to store the pass in your pass inventory to gift to another account at a later time. Passes may only be gifted during the season that they are active for, once the season is over the pass will be void. Unused passes may qualify for a refund at the end of a season.
4. Team Payment
Team Payment is an alternative payment method for schools who wish to purchase passes for their team. In order to use the Team Pay Center, a payment method will need to be set up by going to the BattlePass page and selecting the payment method in the upper right hand corner of the screen. Once the information has been saved, you may select the battle pass you wish to purchase. After selecting the pass of your choice, you’ll be taken to a processing page where you can choose how many passes need to be purchased. Please make sure to select that the team will be making the purchase from the drop down menu. After completing your purchase, the passes will be sent to your Team Pass Inventory, which can be found on your team page.
6. Assigning Team Passes
After seats have been assigned to your team through a purchase invoice, or they have been purchased through the team payment option, you’ll be able to assign passes to students who have not purchased their own pass for a season. To do this, go to your team page and select “Pass Inventory” from the dashboard. From here you will be able to assign the passes in your inventory to members on your team list.
Team Advisers can create rosters by selecting Rosters from the Team Dashboard in the upper right corner of the screen, or by choosing “Create Roster” on the dashboard page. Once on the Rosters page, select Create New and fill out the information specific to each roster. Provide a name for the roster, and select the game they'll be participating in from the dropdown menu
Once the details are entered, you can add members to the roster by selecting their names under Add Members. Game connections must be established for that game or else the member will be rejected from being added.
Note: Only team members with an active pass will show as eligible to be added to a roster. If a student does not have a pass, they will not show up on the roster screen.
8. Enrolling in Tournaments
After your rosters have been created, you can begin enrolling in tournaments. You should see Tournaments on the left hand side of your dashboard. Select "Competitions" from the Tournament drop-down menu.
From here you will be able to select which game tournament you wish to enter your roster. Once you've selected your desired game, you will be taken to that game's tournament page. Choose the roster you wish to enter from the "Select Roster" drop-down and press Register. Your Roster is now game ready!