Here is a quick guide to going 0 to hero on Varsity Esports. This guide will take you from signing up all the way to competing on Varsity Esports.
Free Agents are NOT allowed to join Official School Clubs that they are not attending as a student. Violating this could result in a school ban.
- Signing Up
- Club Approval Process
- Adding Student to Club
- Game Connections
- Editing Seats
- Tournament Enrollment
1. Signing Up
All schools/school clubs interested in competing in the HSEL must apply for approval. The club registering needs to have a teacher serving as the supervising adult. For a school to participate, the teacher tasked as the supervisor must fill out this application to apply for a club partnership.
2. Club Approval Process
After the application has been filed, your club will be approved by an HSEL representative. This process can take 1-2 days to complete. Once the identity of the School Adviser has been verified, the club will receive a status of approved on Varsity Esports. You will receive an email confirming your club’s verification once it has gone through.
3. Adding Students to Club
Once your club has been approved you can begin to add students by selecting your club’s name under the Clubs drop down located on the left hand side of the screen. Once on the Club page select “Members” and click invite on the upper right hand side of the screen. You will be given the option to invite members to your club either by entering the email address they registered their account with (please do not use the Generate Link option as it is no longer supported through Varsity Esports) Once they accept the invite via email they will be placed in your club.
You can also invite students from your dashboard by selecting “Invite Students” under the My Club section of the Dashboard.
4. Game Connections
Before a student can be added to a roster or compete in a tournament they will need to set their game connections for each game they with to compete in. Students can establish their game connections by clicking on their name in the upper right hand side of the screen and selecting settings from the drop down menu. Once in the setting menu select Connections and then Add Game Connection. Students can add any game they with with an in-game identifier.
UPDATE: We no longer offer monthly subscriptions. All subscription options are now season long options.
There are 3 ways payment can be processed:
For schools who need an invoice for payment processing, we are happy to issue invoices. Please inquire by emailing firstname.lastname@example.org.
2. Individual Pay
Students can pay for their own subscriptions on their dashboard. By selecting Pay Center on the left side of the screen, a student will be taken to a pay screen where they can enter payment information and purchase an individual pass for the tournament they wish to participate in.
When buying a pass mid season, the price will be prorated based on time remaining in the season.
3. Club Pay Center
School clubs can pay for their students electronically on the Varsity Esports system. By selecting Club Pay Center on the left side of the screen under their Club screen. The team adviser will be taken to the pay screen where they can enter payment information and purchase team passes for their club.
Once enabled, enter and add your payment method and type in the number of slots you wish to purchase. The more slots you purchase, the cheaper the unit price is. Please consult our pricing guidelines here. The Slots will be active for the duration of the season. When buying slots mid season, the price will be prorated based on how far into the season it is.
6. Editing Seats
Once the seats are purchased, you can navigate to Edit Seats on the left side of the screen of your club page. To add students to your slots, press "Add to Seat" next to their names. To remove students from slots, press "Remove From Seat." When you are done editing, press "Save Changes." The students occupying seats will now be active.
Club Advisers can create rosters by selecting Rosters on the left side of the Club Screen. Once on the Rosters page, select Create Team and fill out the information specific to each team. Provide a name for the roster, the game they'll be participating in, and the type of roster: 1 on 1 or Team:
- Team rosters are for team based games.
- 1 on 1 rosters are for single player/solo games.
Once the details are selected, you can add members to the roster by selecting their names under Add Members. Game connections must be established for that game or else the member will be rejected from being added.
Note: Only paid, active members will show as eligible to be added to a roster. If they are not paid, they will not show up on the roster screen.
8. Enrolling in Tournaments
After your rosters have been created, you can begin enrolling in tournaments. You should see Tournaments on the left hand side of your dashboard. Select "Competitions" from the drop down menu.
From here you will be able to select which game tournament you wish to enter your roster. Once you've selected your desired game, you will be taken to that game's tournament page. Choose the roster you wish to enter from the "Select Roster" drop down and press Register. Your Roster is now game ready!.